Schedule's Up

Build next week's staff schedule without chasing availability.

Send one link, collect everyone's answers, build a conflict-aware draft, and publish the finished schedule to every phone.

14-day full-access trial. No credit card required.

Build next week's schedule free
A drafted week in Schedule's Up with an explanation for an understaffed closing shift.
See uncovered shifts and conflicts before the schedule goes out.

1. Set up the week

Add the shifts your week actually needs (opens, closes, rushes) and how many people each one takes, in which roles. Most teams save the week as a template once and reuse it, so setup drops to a couple of minutes.

The Add a shift form in Schedule's Up: an Opener shift set to repeat on every day of the week, with people needed and a barista role.
One form covers the whole week — pick the days, and the shift repeats.

2. Send everyone a link

Each employee gets a private link by text or email. There's no app to install and no password to forget. They open the link on their phone and tap each shift: available, preferred, or can't. You watch the responses land in real time while the draft schedule forms underneath them.

An employee's availability page on a phone: Marty taps Preferred, Available, or Can't for each shift, no login required.
What your staff sees. No app, no password — just taps.

Ready to try it with your own team?

14-day full-access trial. No credit card required.

Build next week's schedule free

3. Draft, with the why

One click and Schedule's Up fills the week from real availability against the coverage you asked for. More importantly, it shows its work. Every conflict is listed in plain language: who'd be double-booked, which shift is understaffed, whose hours are past their cap.

A drafted week in Schedule's Up with a Conflicts & explanations panel: a blocker for an understaffed Thursday closer and a heads-up that one employee never submitted availability.
The draft explains itself — including who never answered.

4. Publish it your way

When the draft looks right, publish. Every employee gets their own schedule link by SMS or email, and you can print the week for the back wall or export it as an .ics file for any calendar app. If the week changes later, republish. The links always show the current schedule.

A published schedule in Schedule's Up: sent to all 8 staff (7 by text, 1 by email), with a no-login share link and Open, Print, Calendar, and Send to staff actions.
Sent to all 8 — seven by text, one by email. Done.

These are real screenshots of Second Breakfast Café, our demo shop staffed entirely by fictional employees. Ferris still hasn't sent his availability.

The finished schedule goes out as:

Text messageEmailPrintoutCalendar (.ics)

Curious how it plays out for a team like yours? See restaurants, cafés & bars, retail shops, or salons, spas & fitness studios.

See it with your own shifts.

Build next week's schedule free

14-day full-access trial. No credit card required.

Add a payment method at any point during the trial to continue after day 14. Without a payment method, your workspace becomes read-only at day 14. Your data is preserved for 30 days so you can reactivate.